01 NCAC 05B .0317          MANDATORY CONFERENCES/SITE VISITS

(a)  It is recommended, except in unusual cases, for agencies only to urge and caution potential offerors to attend scheduled conferences or site visits.

(b)  When a solicitation requires potential offerors to attend a mandatory conference or mandatory site visit, the date, time, location, and other pertinent details of the conference or site visit shall be given in the solicitation document, and in the advertisement (if required by rule).

(c)  If only one potential offeror attends the mandatory conference or mandatory site visit, the conference or site visit may continue to be conducted, but the solicitation shall be canceled immediately following the conference or site visit.  If this occurs, the agency shall investigate why only one potential offeror was in attendance and ascertain if there is any competition available.  If it is determined that competition is available, the agency shall again attempt to obtain competition by following the rules of this Subchapter, unless otherwise permitted by rule.  If it is determined that there is no competition available, then the procurement may be handled as a waiver as permitted by rule.

(d)  Any and all questions by a potential offeror regarding a solicitation document shall be addressed to the purchaser named on the document.  Any and all revisions to the solicitation document shall be made only by written addendum from the purchaser.  Verbal communications from whatever source are of no effect.

 

History Note:        Authority G.S. 143-52; 143-53;

Eff. April 1, 1999.