01 NCAC 41B .0302          SOLICITATION DOCUMENTS

(a)  Agencies shall solicit for guaranteed energy savings contracts through a Request for Proposal (RFP).

(b)  Agencies may use the RFP template available from the State Energy Office at MSC 1340, Raleigh, NC  27699-1340.

(c)  Solicitation documents shall include a Treasurer's estimated cost of financing.

(d)  Solicitation documents may allow for qualified provider or third party financing.

(e)  Solicitation documents may include a copy of the Facilities Condition Assessment Program (FCAP) report covering part or all of the facilities subject to the solicitation.

(f)  Solicitation documents shall state the evaluation criteria specified by G.S. 143-64.17A (b) and (d) as well as those in this Chapter.  The documents shall also state the criteria weighting defined by the agency for each particular project.  Weighting may change from one RFP to another RFP from an agency based upon the particular needs of that agency.

(g)  Solicitation documents shall stipulate that employee or time savings cannot be included in the offer unless a position is eliminated as a result of contract implementation.

(h)  Solicitation documents shall stipulate that the qualified provider is responsible for all costs incurred in preparing the initial proposal.

(i)  Solicitation documents shall stipulate that the contractor cannot include costs or allowances for contingencies in the contract.

(j)  Solicitation documents may include a three-year history of usage and billing for all utilities for the facilities subject to the proposal.

 

History Note:        Authority G.S. 143-64.17F; 143-64.17H;

Temporary Adoption Eff. August 1, 2003;

Temporary Adoption Expired April 27, 2004;

Eff. July 1, 2004.