01 NCAC 43A .0303          TRADE-IN

(a)  Agencies desiring to trade-in property for new or replacement property shall gain State Surplus Property Agency approval prior to said trade-in.

(b)  Where an agency solicits competition for the purchase of a new item and it appears that a trade-in may be advantageous, the solicitation shall contain a provision requesting that a trade-in allowance be offered and the agency’s Purchasing Officer shall seek approval from the State Surplus Property Agency prior to the issuance of a purchase order.

(c)  It is the responsibility of the agency to document the advantages to the State of a proposed trade-in.  However, the State Surplus Property Agency shall be the final authority when concluding advantages to the State.

(d)  Advantages other than for cost-effectiveness and ease of disposal shall be considered exceptions, and shall be documented and approved by the agency head prior to submission to the State Surplus Property Agency for final determination.

 

History Note:        Authority G.S. 143-64.01; 143-64.04;

Eff. June 1, 2007.