SUBCHAPTER 02H - LIBRARY SERVICES

 

SECTION .0100 – GOVERNMENT AND HERITAGE LIBRARY

 

07 NCAC 02h .0101          SCOPE OF RULES

The rules in this Subchapter apply to the Government and Heritage Library, a section of the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

07 NCAC 02h .0102          library collections

(a)  The State Librarian shall determine the scope and focus of the Library's collections. Library staff and users may recommend materials for Library collections.

(b)  The Library shall collect and maintain resource collections in all relevant formats as budgets permit, including current and historical print and digital books, periodicals, newspapers, maps, state and federal documents, family histories, indexes, and bibliographies; historical newspapers, census reports, and primary source materials on microfilm; audiovisual materials in analog and digital formats and media; and online databases.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0103          Access and Circulation

(a)  Access and use of the Library's resource collections varies according to user profile, resource format, and circulation status of materials, as determined by the State Librarian.

(b)  The Library shall provide State employees and the general public online access to digital resources in its collections using search and retrieval technologies that are accessible and usable by all.

(c)  Certain printed materials in the Library's collections are designated non-circulating and shall not be used outside the Library. Non-circulating items include general reference materials, permanent depository copies of State documents, rare books, vertical file materials, periodicals, print newspapers, and the genealogy reference collection.

(d)  State employees may borrow materials from the Library's circulating print, microform, and audiovisual collections for use outside the library. Non-State employees may borrow print, microform, and audiovisual materials from the Library through interlibrary loan at their local libraries, or they can use the material within the State Library.

(e)  If any borrower loses or damages Library material charged in the borrower's name, the borrower is responsible for the cost of replacing the material. Library borrowing privileges shall be withheld until payment is made.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0104          reproduction services

The Library shall provide for the reproduction of library content in compliance with U.S. copyright law. State employees and members of the general public may photocopy or request digital reproduction of Library content at a cost fixed by the Library based on cost of equipment, supplies, and staff time. Photocopying equipment shall be available for use by library users. Library staff shall provide digital reproduction services.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0105          Information, reference and research Services

(a)  State Library staff shall provide reference and research services for State employees to facilitate access to information and resources that address the business needs of State government.

(b)  State Library staff shall provide information, reference services, and access to Library resources for the general public seeking information by or about North Carolina or conducting research related to North Carolina government, people, places, history, culture, statistical data, or genealogy.

(c)  State Library staff shall provide instruction to state employees and the general public concerning the use of the Library's facilities and information tools and resources. Library staff shall develop and conduct informational and instructional programs related to information resources and library research.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0106          services for state agencies

(a)  State Library staff shall consult with State agencies requesting assistance with projects, programs, or situations requiring professional library knowledge and expertise. Library staff may consult on issues related to cataloging, classification, metadata, access, digitization, digital information management, and preservation of print and digital resources, based on staff availability and consideration of higher priority work as approved by the State Librarian.

(b)  Cataloging staff shall perform classification, cataloging, and processing of library materials and resources for state government agencies on a priority basis. Before services are provided, the Library and the recipient State agency shall sign a memorandum of understanding that specifies the responsibilities and relationship between the two agencies and any costs required for library systems access and technologies.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02H .0107          BORROWING PRIVILEGES

(a)  Library materials and equipment shall be available to all registered borrowers in accordance with the rules set forth in this Subchapter.

(b)  Circulated materials may be checked out by registered borrowers for 28 calendar days ("loan period").

(c)  Registered borrowers may reserve circulated materials and have them placed on hold. Materials shall be reserved by:

(1)           visiting the library circulation desk;

(2)           online at ncgov.nccardinal.org;

(3)           calling the Government and Heritage Library at 919-807-7450; or

(4)           submitting an email to slnc.reference@ncdcr.gov.

Materials placed on hold shall be held at the library circulation desk for five business days.

(d)  Registered borrowers may renew loaned materials once per loan period. Renewals shall be made in the same manner as provided in Paragraph (c) of this Rule.

(e)  Borrowed materials shall be returned by 5:00 p.m. on the last day of the loan period. Any borrowed materials not returned in accordance with this Paragraph shall be classified as overdue. An overdue notice shall be sent to the borrower by email or U.S. Mail for any materials that are not returned or renewed prior to the end of the loan period. Borrowers shall not be fined for overdue books.

(f)  The status of borrowed items shall be changed to lost for items not returned after 90 calendar days. Borrowers shall be required to comply with Rule .0103 of this Section to replace lost items.

(g)  Failure to comply with Paragraph (e) of this Rule may result in the restriction or suspension of a borrower's privileges as set forth in Rule .0109 of this Section.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

07 NCAC 02H .0108          REGISTRATION

(a)  The Government and Heritage Library shall maintain a collection of materials and equipment that shall be available for use to the public.

(b)  Borrowing privileges shall only be granted to citizens of the State and State employees who have registered with the Government and Heritage Library.

(c)  To register for borrowing privileges, each individual shall appear in person and provide the Library with the following information on a form provided by the Library:

(1)           name;

(2)           address;

(3)           telephone number;

(4)           email address;

(5)           date of birth;

(6)           physical driver's license, or state-issued photo identification, if over the age of 16; and

(7)           signature or signature of parent or guardian, if under the age of 16.

(d)  The Library shall provide all registered borrowers with a Library card at no cost. The card may be presented in order to check-out materials in the Library's collection. If a borrower cannot present his or her card, the borrower's status may be confirmed by providing the librarian with his or her name and address. If a card is lost or stolen, the borrower may request a replacement card, at no charge, by providing the librarian with the information contained in Paragraph (c) of this Rule.

(e)  Borrowers shall notify the Library of any change in their information required by Paragraph (c) of this Rule. Failure to inform the Library of these changes may result the restriction or suspension of borrowing privileges as set forth in Rule .0109 of this Section.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

07 NCAC 02H .0109          RESTRICTION AND SUSPENSION OF PRIVILEGES

(a)  The Government and Heritage Library may restrict or suspend a patron's access to materials and equipment for violation of any rule set forth in this Subchapter.

(b)  A borrower's check-out privileges shall be suspended for the following:

(1)           failure to return overdue materials within 15 days of the issuance of any overdue notice;

(2)           damage to any library materials or equipment; or

(3)           unauthorized use of materials or equipment, including loaning library materials to non-registered borrowers, using materials or equipment in a manner prohibited by its proper use, or removing non-circulating materials or equipment from the Library.

(c)  The period of suspension shall not exceed one year. In setting the period of suspension, the State Librarian shall consider the Rule violated, the extent of harm to the Library's property, and any previous rule violations by the patron. The State Librarian shall send a letter of suspension to the borrower by email or U.S. Mail.

 

History Note:        Authority G.S. 125-2(4); 143B-10;

Eff. September 1, 2017.

 

SECTION .0200 - state depository library system

 

07 NCAC 02h .0201          SCOPE OF RULES

The rules in this Section, apply to the State Depository Library System and the North Carolina State Publications Clearinghouse, as administered by the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0202          printed document formats defined

As used in this Section, the term "format" is used to describe the medium used to publish and distribute State publication content, including tangible media such as paper, film, tape and electronic media such as digital files, websites, and data streams.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0203          depository requirements for state agencies

(a)  State agencies in the executive, legislative, and judicial branches of State government and State-funded boards, commissions, and institutions shall submit all State publications and documents defined in the G.S. 125-11.6(2) and 125-11.6(4) to the North Carolina State Publications Clearinghouse for the permanent depository collection, distribution to depository libraries, and public access.

(b)  State agencies in the executive, legislative, and judicial branches of State government and State-funded boards, commissions, and institutions shall submit 10 copies of documents and State publications as defined in G.S. 125-11.6(2) and 125-11.6(4) in tangible formats to the North Carolina State Publications Clearinghouse and one copy of publications published or distributed in electronic formats to the North Carolina State Publications Clearinghouse.

 

History Note:        Authority G.S. 125-2; 125-11.9;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

SECTION .0300 – LIBRARY FOR THE BLIND AND PHYSICALLY HANDICAPPED

 

07 NCAC 02h .0301          SCOPE OF RULES

The rules in Section, apply to the Library for the Blind and Physically Handicapped, a section of the State Library of North Carolina.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0302          ELIGIBILITY

Eligibility for the services of the Library for the Blind and Physically Handicapped is determined by the Federal guidelines in 36 C.F.R. 701.10 and is applied to all applicants.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0303          aPPLICATION

All users must complete an official application form and be certified in accordance with 36 C.F.R. 701.10 as eligible and meeting requirements established by the Library of Congress.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011.

 

07 NCAC 02h .0304          LIBRARY COLLECTIONS

(a)  The Library shall perform the functions of a public library. Its collection consists of recreational and general informational materials selected and produced by the Library of Congress for network distribution and additional materials selected by the Library.

(b)  The Library reproduces titles in Braille and audio formats in compliance with U.S. copyright law.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0305          Circulation

(a)  The Library shall provide materials and playback equipment according to the Library of Congress lending policies.

(b)  The Library shall furnish deposit collections to libraries, hospitals, rest homes, and other institutions serving eligible visually and physically handicapped persons.

(c)  The following practices by any Library patron shall result in the suspension of Library services:

(1)           repeated failure to return materials within the borrowing period;

(2)           willful and negligent damage to equipment or materials;

(3)           unauthorized use of materials or equipment, such as loan to an ineligible person or modification of equipment; or

(4)           repeated abusive verbal attacks or behavior toward Library staff that is offensive or threatening.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. May 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0306          reproduction services

The Library shall reproduce in Braille or audio recording materials requested by Library patrons for their personal use as approved by the Regional Librarian based on staff availability and consideration of higher priority work.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.

 

07 NCAC 02h .0307          VOLUNTEERS

(a)  Any interested person may request to volunteer his services to the Library. Volunteers shall receive no pay for their services and must go through a training and testing period under the supervision of Library staff.

(b)  Any braillist who is certified by the Library of Congress may request to volunteer his services to the Library. Volunteers must provide their own brailling machine.

 

History Note:        Authority G.S. 125-2; 143B-10;

Eff. April 1, 2011;

Pursuant to G.S. 150B-21.3A, rule is necessary without substantive public interest Eff. July 22, 2017.