07 NCAC 13K .0106         GRANT AGREEMENT

(a)  Upon Authority approval, a written agreement shall be executed between the grant recipient(s) and the Department.

(b)  The agreement shall define the Department's and grant recipient's responsibilities and obligations, the project period, project scope and the amount of grant assistance.

(c)  The approved application and support documentation shall become a part of the grant agreement.

(d)  State Clearinghouse environmental review comments made as a result of State Environmental Protection Act (SEPA) application review requirements shall be addressed by the applicant prior to execution of the project agreement. Projects judged to have a significant environmental impact shall submit an environmental assessment as required by SEPA.

(e)  The grant agreement may be amended upon mutual consent and approval by the Department and the grant recipient(s).  The grant recipient(s) shall submit a written request to the Department.  The Department shall approve the amendment if local circumstances justify the amendment request.

(f)  Projects may not begin until the Department and grant recipient(s) sign the agreement unless a waiver has been requested by the applicant in writing and approved by the Authority or its executive committee. Waivers may be granted only for land acquisition projects requiring action prior to the anticipated signing of the agreement.  A waiver shall be in effect for 18 months from the date of approval.  A project receiving a waiver shall not receive preferential treatment in funding decisions.

(g)  Following execution of the grant agreement, the Department shall reimburse the grant recipient for expenditures related to the project scope.  All reimbursements shall be approved by the Department and shall total an amount that is less than or equal to the grant amount.  The Department shall approve reimbursement requests for expenditures that are related to the project scope and occur during the project period.  This provision is effective after the 2002-03 grant cycle.

(h)  Complete accounting records including a certified project data sheet and performance report verifying eligible costs shall be submitted by the grant recipient(s) to the Department for approval prior to or at the time of the close-out inspection.  The Department shall approve the accounting when the records are consistent with the project agreement and budget.


History Note:        Authority G.S. 143B-135.66;

Temporary Adoption Eff. November 1, 1994, for a period of 180 days or until the permanent rule becomes effective, whichever is sooner;

Eff. April 1, 1995;

Amended Eff. August 1, 1998;

Temporary Amendment Eff. April 4, 2000;

Amended Eff. June 1, 2006; April 1, 2003; April 1, 2001;

Transferred from 15A NCAC 12K .0106 Eff. April 1, 2017.