10A NCAC 43D .0704       VALIDITY OF WIC FOOD INSTRUMENTS and cash-value vouchers

(a)  North Carolina WIC food instruments and cash-value vouchers shall not be valid if:

(1)           the instrument or voucher has not been legibly imprinted with an authorized WIC vendor stamp;

(2)           the instrument or voucher has been counterfeited or the signature forged;

(3)           the instrument or voucher has been mutilated, defaced or otherwise tampered with or altered;

(4)           the instrument or voucher is not deposited in the vendor's bank within 60 days of the "date of issue" assigned to the instrument or voucher;

(5)           the "pay exactly" amount (i.e. purchase price) is not recorded on the food instrument or voucher;

(6)           the signature is missing;

(7)           the "date transacted" entered on the instrument or voucher is not on or between the "date of issue" and "participant must use by" dates assigned to the instrument or voucher;

(8)           the instrument or voucher is not completed in indelible ink.  Invalid food instruments and cash-value vouchers shall be stamped with the reason for invalidity and returned to the vendor without payment.

(b)  A vendor may attempt to justify or correct an invalid food instrument or cash-value voucher and shall receive payment if:

(1)           for a food instrument or cash-value voucher invalid under Subparagraph (a)(1) of this Rule, the vendor legibly imprints the authorized WIC vendor stamp on the food instrument or cash-value voucher and redeposits it within 95 days from the "date of issue" on the food instrument or cash-value voucher;

(2)           for a food instrument or cash-value voucher invalid under Subparagraphs (a)(2) or (a)(3) of this Rule, the vendor can demonstrate the food instrument or cash-value voucher was invalid due solely to the actions of a third party other than the vendor's owners, officers, managers, agents, or employees and the "pay exactly" amount is legible or can be verified by the vendor with a receipt. 

(3)           for a food instrument or cash-value voucher invalid under Subparagraph (a)(3) of this Rule, the food instrument or cash-value voucher was unintentionally mutilated or defaced by the vendor's owners, officers, managers, agents, or employees and the "pay exactly" amount is legible or can be verified by the vendor with a receipt.

(4)           for a food instrument or cash-value voucher invalid under Subparagraph (a)(3) of this Rule, the "pay exactly" amount has been altered and the vendor provides a receipt that confirms the altered amount is the correct "pay exactly" amount;

(5)           for a food instrument or cash-value voucher invalid under Subparagraph (a)(4) of this Rule, the state WIC office gives approval to the local WIC agency to replace.  The state WIC office shall give approval to the local WIC agency to replace unless:

(A)          the total value of food instruments and cash-value vouchers submitted at one time to the local WIC agency exceeds five hundred dollars ($500.00);

(B)          the vendor has submitted food instruments or cash-value vouchers for replacement to the local agency on two separate occasions within the preceding 12 months; or

(C)          the date the vendor submits the food instrument or cash-value voucher to the local WIC agency for replacement is more than six months past the "date of issue" on the food instrument or cash-value voucher.

 

History Note:        Authority G.S. 130A-361; 7 C.F.R. 246; 42 U.S.C. 1786;

Eff. July 1, 1981;

Amended Eff. July 1, 1989; July 1, 1985;

Temporary Amendment Eff. May 17, 2000;

Amended Eff. April 1, 2001;

Temporary Amendment Eff. July 1, 2002;

Amended Eff. October 1, 2009; August 1, 2004.